Page Layout and Page Template

This OpenOffice tutorial will show you how to select your printing page size, set margins, add page numbers, add a footer and activate tips.

We will create and save a template. This template will contain the same layout designed in the start of the tutorial. This will save time because you don’t have to recreate the same page layout. How-to for making the template are also included.

How to Open a New Document

1. If you’re at the desktop, begin by clicking Start on the start menu. Find “All Programs,” then “Open Office 2.2” and select the “OpenOffice.org Writer.”

2. If you’re at the “OpenOffice.org Writer,” click File, then select New and Text Document.

3. The text document titled “Untitled1 – OpenOffice.org Writer” will now appear on your screen.

How to Deactivate Word Completion

1. Click on Tools, then Auto Correct and click on the “Word Completion” tab.

2. If a check mark is present in the box next to “Enable Word Completion,” click to remove the check mark and then click on Ok.

3. If no check mark is present in the box next to “Enable Word Completion” then simply click Ok.

How to Adjust Paper Size

1. Click on Format, then Page. The window will appear for “Page Style: Default.”

2. Click on Page and the Page window will appear.

3. In the “Paper Format” area under the “Format” menu, select your paper size. In order to view the options in the Format menu, simply click on the check mark. For UK-based users, the regular paper size is the A4. This tutorial is written assuming a regular USA paper size.

4. Click on Letter and Ok. The width will be set to 8.5 inches and the height will be set to 11 inches. Your flashing cursor will appear back on your page.

How to Adjust Margins

Your flashing cursor is defined as where both lines merge. The line on the side of the corner is your Left Margin line. The line above your cursor is your Top Margin line. The line to the right on the screen is your right margin and though the bottom margin is there, it is not visible.

You can place words, graphics and numbers anywhere except the border banding the four edges of your paper. Margin is a word that describes the lines where your paper borders end and your words begin. Now anything that you add is going to stay within these lines that are responsible for indicating the margins. These margin lines will appear on the screen only and do not transfer when you print the page.

How to Change the Margins

1. Click on Format and Page. The window will appear for “Page Style: Default.”

2. Click on Page and the Page window will appear.

3. Click on the dialog box accompanying Left under Margins and change the number to .50. You can achieve this by moving the pointer to this Left dialog box, where the pointer will turn into a cursor. Slide the pointer to the far left of the Left dialog box, click the mouse then press your Delete key until the dialog box is empty. Then type “.50.”

4. There are two additional ways that you can replace the number in your dialogue box. The first is to simply highlight the contents of the box and then type in “.50″ and the second is just to click the down arrow accompanying the dialog box until “.50″ appears in the box.

5. In the right dialog box, repeat the process to change the number to “.50.”

6. Repeat this process for the bottom dialog box, but this time use “.55.”

7. Press Ok.

8. Now your document will appear with reset margins. The working area is now larger and the margin area is smaller than before.

How to Create a Footer

Click on Insert, then click on Footer and Default. The footer will be created at the bottom area of your page and the cursor will be located in the Footer area.

How to Add Page Numbering or Page Count

To Add in Your Footer

1. Click on your Footer area. Type “Page” and then click the space bar. Now click on Insert then Fields and Page Number. Now Page 1 will appear in the designated Footer area.

2. To add a page count, click on the Space Bar and then type “of.” Click on the Space Bar again. Now click Insert then Fields and Page Count. Now the Footer will read “Page 1 of 1.”

3. Click anywhere else on the page and the cursor will appear where you click.

How to Display Field Names Rather Than Numbers

1. Click on View and a menu will appear.

2. If there is no check mark present before the Field Name section, then numbers will show in your Footer.

3. If a check mark is present by the Field Names section, then the name of that field will show in the footer, with an example being “Date (fixed)” rather than an actual date.

How to Activate Tips

When you activate Tips and you move your cursor over an Icon, the Icon name will appear on your screen.

1. Click on Tools and Options. If a + is present before the OpenOffice.org, then click on this + symbol. A menu will appear directly below. Click on General and then follow one of the two steps below:

2. If no check mark is present before Tips, then click on the Tips word to place the check mark. The menu will close and the feature will be activated.

3. If a check mark is present before Tips, then simply click Ok. The window will close and the cursor will return to your document. This means that the Tips feature has already been activated.

How to Create a Template

Templates can be created using the same exact settings as the document that was made at the tutorial’s beginning. The template is usable any desired number of times in order to open text files using the same settings.

1. Click on File, then Templates and Save. The templates window is going to appear.

2. Type “Page Layout” in your New Template dialog, meaning that Page Layout will be the name for the new template.

3. Click on My Templates underneath Categories if not already selected. If selected, it will have a blue background.

4. Click on Ok and the template will be saved. The “Ultitled1″ text document is still visible.

5. Click on File, Close. A dialog box will appear asking if you want to save changes. Click on Discard to close the text file without saving it.

How to Create New Documents Using a Template in OpenOffice Suite

1. Click on File, New, and finally Templates and Documents and the Templates window is going to appear.

2. Click the Templates icon and the icon will be highlighted with blue.

3. Double-click My Templates under Title and the files in this folder will appear on your screen.

4. Click Page Layout and information pertaining to the template will appear on your screen.

5. Click Open and the document “Ultitled1″ will appear on your screen.

6. The Untitled1 file will have the same exact settings that this tutorial created and is available to use for any ordinary text file.

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