Tutorial For Page Styles and Paragraph Styles

OpenOffice Page Styles

To get started you will want to download OpenOffice. Once the software is installed, click File>New>Text Document. Located at the bottom of the screen are two words: Page 1/1 and Default. Page 1/1 references the numbers of pages in the documents, in this case one page. Default references the name of the Page Style that is in effect,

Choose the Default Paper Size

1. Make the Page Style: Default window appear by clicking on Format then Page.

2. Choose the tab marked Page.

3. In the Format menu choose the Paper format option. A huge list of selections will appear, choose the name of the desired paper size. (A complete list of all available selections can be viewed in the Format menu, simply click the arrow. As this tutorial is written for USA OpenOffice users the standard paper size will differ from UK OpenOffice users who will need to choose a different page size, in this case they would choose A4 which is the standard page size in the UK.)

4. Select Letter>OK. This will automatically reset the default page style to a width of 8.50 inches and a height of 11.00 inches. After selecting OK a flashing cursor will be located on the screen.

New Page Style Creation for Pages 1, 2, 3 and 4

1. Select Format then Styles and Formatting.

2. Select Page Styles to make the Page Styles window appear.

3. Choose the icon called New Style From Selection then click New Style From Selection. Another window titled Create Style will appear on the screen.

4. In the text box under Style name write Page 1. Select the OK button. In the box the text Page 1 will appear underneath the Style Name box.

5. Select Page 1 by double clicking on the text Page 1 in the list under Page Styles. At the top of the page a flashing cursor will appear. Located at the bottom of the screen are the words “Page 1” and “Page 1/1”. The phrase Page 1/1 refers to the location of the cursor being on the first page of a one page document file. The phrase Page 1 refers to the selected page style.

6. To create a Page 2 Style select New Style From Selection icon then the New Style from Selection. The Create Style window will appear on the screen again.

7. In the text box under Style name write Page 2. Select the OK button. In the box the text Page 2 will appear underneath the Style Name box and under Page 1.

8. To create a Page 3 follow the previous two steps, naming it Page 3.

9. Right-click on Page 3 which is located in the Styles and Formatting window. Select Modify then Columns. Located in the menu box for Columns click on the arrow and change the existing number to 2. Select OK.

10. Create a new Page 4 style by following the steps above.

11. Located in the Styles and Formatting window select the Page 4 by right-clicking it. Select Modify then Page. A selection called Orientation will be listed, select Landscape by placing a dot in the blank circle before Landscape.

14. Select OK.

Change and Apply the Heading 1 Paragraph Style and Add Paragraphs

OpenOffice offers the ability to create titles above the paragraphs of a document. This is known as the Heading Paragraph Style.

1. If the Paragraphs Styles menu is not already up on the screen, select the icon titled Paragraphs Styles. A list of Paragraph Styles will appear that can then be applied to the paragraphs.

2. Move the cursor to Heading 1 and right-click on it. A small rectangular box with New and Modify will appear on the screen.

3. Select Modify. A window titled Paragraph Style: Heading 1 will appear.

4. In the tabs, select the Alignment tab. Under the options menu, select Center. To select Center place a dot in the black spot next to the word Center.

5. Select the Font tab. If the default setting is not already set, input Arial font, Bold typeface, 20 pt font size and then select ok. (If the size is presented as a percentage, change it to a number. To do the reverse and change points to percentage delete the number in the size box and type it as a percentage such as 25%.)

6. Choose words to type out as test words. Type out the words “My Classes.”

7. Located in the Styles and Formatting window, select the selection titled Heading 1 by double clicking on it. The text “My Classes” will be centered.

8. Hit the Enter Key. (You will now find the cursor two lines down from the starting point. When a paragraph style with a “heading” is selected, two lines are added when you press enter. The text is then automatically set to the default setting of “text body.” The default setting is the font Arial, font size 12. To see what font is selected look in to the toolbar under Formatting (located fourth line from the top), the words “Text Body” should appear in the “Apply Style” menu. In the font name box the words Arial will appear and the 12 is placed in the font size box.)

9. Select a phrase to type out. Type out a phrase such as “These are my classes.” This text will look different than the words “My Classes” did at the top. This is because for “My Classes” the selected and applied paragraph style is “Heading 1,” while “These are my classes” has an applied paragraph style known as “text body.”

10. Hit the Enter key. Type out a phrase like “I will make a list of my classes.” And see what style it comes up in.

Apply the Page Style Called Page 2 To A Second Page

1. To create a second page a page break must be applied. To do this select Insert, then Manual break. Under the Type second of the box there should be a dot before the words Page Break. If it is not there put the dot there.

2. Under the Style section in the menu box click the arrow and choose the option Page 2. Select OK. The cursor will be moved to the top of the new page. (The bottom of the page should have the text “Page 2/2 and “Page 2”. Page 2/2 will refer to the fact that the cursor is located on the second page of a document that is two pages long. Page 2 refers to the selected page style.)

Change and Apply The Heading 2 Paragraph Style and Add Paragraphs

1. Select a word to type out such as English.

2. Move the cursor over to Heading 2 and right-click on it. A small box should appear and select Modify from the box. Select the Alignment tab and under options choose the option Left. Then select the Indent & Spacing tab. Under Indent type .50 in the Before text box. (To change the number click on the arrow until .50’ shows up on the screen or simply highlight the numbers under the box and type in .50”, or simply hit the delete key until the number is deleted and you can type in .50”).

3. Select the tab titled Font. Set the font settings to Arial Font, Bold Typeface, 14 pt Font Size then Click OK.

4. Under the list of available Paragraph Styles, select Heading 2 by double-clicking it. The words “English” will now appear indented a half inch and in bold font.

5. Hit the Enter key. Write out the words, “English has many parts,” then hit the Enter Key again. (This will make the cursor move down two lines. The font size will go back to a default 12 size and the worlds will not appear in bold.)

Change and Apply The Heading 3 Paragraph Style and Add Paragraphs

1. Type out the word “Verbs.”

2. Move the cursor over to Heading 3 and right-click on it. A small box should appear. Select Modify from the box. Select the Alignment tab and under options choose the option Left. Then select the Indent & Spacing tab. Under Indent type 1.0” in the Before text box.

3. Select the tab titled Font. Set the font settings to Arial Font, Bold Typeface, 14 pt Font Size then Click OK.

4. Select Heading 3 by double-clicking on the words. This will cause the word “Verbs” to appear in bold and be indented one inch.)

5. Hit the Enter Key. Write out the phrase “Some verbs are active.” Hit the Enter key again. This will make the phrase appear not in bold font and in the size 12 font size.

6. Write out the phrase “Some verbs are not active.” Hit the Enter key.

7. Write out the word “Nouns.”

8. Select Heading 3 by double-clicking on it. This will cause the word “Nouns” to appear in bold and be indented one inch.

9. Hit the Enter key. Write “A person is a noun.”

10. Hit the Enter key. Write “A place is a noun.”

Change Words Using Paragraph Style

1. Select and highlight the word “place” in the phrase “A place is a noun.” To highlight the word make sure that the cursor is right before the letter P and goes to right after the letter E in the word “place.” To highlight click and hold the right click side of the mouse and drag the cursor across the words you wish to highlight when you no longer want to highlight release the button.

2. Select the Underline icon by clicking on it. The word “place” will now appear underlined.

The Heading 2 Paragraph Style Application and How to Add Paragraphs

1. Write out the word “Math.”

2. Select the Heading 2 style by double-clicking on the selected style. The word will appear in size 14 font and in a bold typeface.

3. Hit the Enter key. Write out the phrase “Math has many parts.”

Apply the Heading 3 Paragraph Style and Add Paragraphs.

1. Write out the word, “Addition.”

2. Select the option Heading 3 by double-clicking on it. The phrase “Addition” will appear on the screen to be bold and indented one inch.

3. Hit the Enter key. Write out the phrase, “Two plus two equals four.”

4. Hit the Enter key. Write out the phrase “Three plus three equals six.”

5. Write out the word, “Subtraction.”

6. Select the option Heading 3 by double-clicking on it. This will cause the word “Subtraction” to appear in bold and indented one inch.

7. Hit the Enter key. Write out the phrase, “Four minus two equals two,” then hit the enter key.

8. Locate the X in the upper right corner of the Styles and Formatting window and click on it to close it out.

Switch and Use The Page Styles Named Page 3 and Page 4

1. To create a third page a page break must be applied.

2. Under the Style section in the menu box click the arrow and choose the option Page 3. Select OK. (The bottom of the page should have the text “Page 3/3 and “Page 3”.)

3. To create a fourth page a page break must be applied.

4. Under the Style section in the menu box click the arrow and choose the option Page 4. Select OK. (The bottom of the page should have the text “Page 4/4 and “Page 4.”)

Using Headings to Create a Table of Contents

The Headings setting can be used to create a table of contents.

1. Select the first line of the document right after the phrase “My Classes.” The blinking cursor will show up right after the s.

2. Select Insert>Indexes & Tables > Indexes & Tables. A window titled “Insert Index/Table” will appear on the screen.” A blinking/flashing cursor is located in the Title box. Press the arrow to choose Tables of Contents, this option might already be selected. Also make sure the Protect against manual changes is unchecked. Press OK.

3. The blinking cursor will be right before the T in the phrase Table of Contents. Located in the Formatting toolbar, select the Centered icon. The whole phrase “Table of Contents” will now become centered on the page.

How to Update a Table of Contents

Updates to the headings are not automatically applied to the Table of Contents. These updates must be done manually every time there is a change.

1. Write the words, “Adverbs” somewhere in the section under the English heading. Select Heading 3 by double-clicking it.

2. Place the cursor anywhere in the Table of Contents by clicking anywhere inside the Table of Contents.

3. Right-click to make a menu appear.

4. In the menu select Update index/table. The word Adverbs will be moved under English within the Table of Contents. Any new headings or changes that were made previously are now changed within the Table of Contents.

How to Save a File in OpenOffice Suite

1. Select File then Save As. The Save As menu will appear as a pull down menu, select My Documents if it is not previously highlighted. A pull down menu will also appear in the Save as Type box, make sure to choose the OpenDocument Text (.odt).

2. Type out the words Lesson #2 in the File name text box.

3. Select Save. The Lesson #2 file will now be saved and can be used in the future. However it is still located on the screen.

4. Select Fire>Close and the Lesson#2 will disappear.

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